Managing Director

Job Description: Managing Director
Company: Cortland Repertory Theatre
Reports To: Producing Artistic Director
Classification: Full-Time, Exempt, Year-Round
Location: Cortland, New York
Compensation: $62,500 - $65,000 | Benefits Package Available
Created: July 22, 2025      Revised:

• Oversees clerical and support services, ensuring tasks are completed in a timely

• Assists clerical and support staff with their assigned duties, particularly when

• Maintain and organize all accounting and bookkeeping records related to CRT’s mainstage productions, special events, youth programs, and fundraising activities.
• Process all payments for expenses including payroll, utilities, travel, housing, production costs, marketing, petty cash, and administrative needs.
• Audit and deposit income from box office sales, grants, donations, sponsorships, and fundraising efforts.
• Manage all federal and state tax filings, unemployment, and workers’ compensation reports.

• Collaborate with the PAD in developing annual budgets.
• Provide monthly financial reports to the Board of Directors and Theatre Guild.
• Collect summer departmental expenses and schedule meetings with Department Heads to review financial needs.

• Assist in the hiring of the full-time Front of House Manager.
• Support the hiring, training, and supervision of seasonal Box Office staff and House Managers, including salary negotiations.

• Review and manage contracts for downtown performers and housing accommodations in collaboration with the PAD.
• Organize and distribute advertising and sponsorship agreements.
• Ensure timely payment of production royalties and contracted event fees.

• Reconcile financial records and prepare year-end reports for external audit.
• Support all financial aspects of Capital Campaigns, including income/expenditure tracking and donor reporting.

• Seek cross-training opportunities to support Box Office and Administrative Staff as needed.
• Stay current with relevant technologies and software, including Microsoft Office, QuickBooks and Quickbooks Online.

• Must have advanced knowledge of Quick Books Online, and a significant understanding of non-profit bookkeeping, particularly within the theatre world and entertainment industry.
• Attend meetings with the PAD, Board of Directors, and Budget & Finance Committee as required.
• Assists in the preparation and delivery of bulk mailings.
• Promote safe, efficient, and collaborative working conditions.
• Represent CRT in a positive, respectful, and team-oriented manner at all times.
• Comply with all CRT policies as outlined in the Personnel Manual.

• Minimum associate’s degree in accounting or finance
• Preferred minimum 3 years professional experience  
• Strong leadership, organizational, and project management skills
• Experience of managing a small staff and working independently
• Positive, team-oriented, and solution-focused attitude

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills, with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced work environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite, including Word, PowerPoint, Excel and Access.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.